Speakers

Are you speaking at the MACUL conference and looking for some helpful information? We’ve got you covered! 

General Information

Download the conference app:
Conference Registration for Speakers (process is different from the past):
There will be a speakers' center at the conference. Use this room to:
Session Evaluation
Misc:

Technology Information

Each room will have the following technology:
Connectors for Display:

Be sure to bring the appropriate VGA connection adapter for your device to plug into the projectors.  Because there are so many different types, our volunteer Tech Support staff will not be able to provide adapters.

  1. Apple Mac’s will need – mini display port to VGA converter to connect to the projector
  2. Chromebooks may need an HDMI to VGA or Mini HDMI to VGA or USB-C to VGA connector to the projector
  3. iPad’s will need a lightning to VGA adaptor to connect to the projector
  4. Android Tablets – depends on the model. Check your device specifications to determine which will work for you. Many will use the Mini HDMI to VGA, micro HDMI to VGA, or mini display to vga adaptor.
Projecting iPads or other devices

We can’t guarantee that the below listed devices or programs will work on the the wireless network. It is advised that you plan to not have this capability and be ready to present without them. Screen shots or videos may be a good alternative. Another option is to have the appropriate adapter so that the device can be directly connected to the projector.

  • Apple TV
  • Chromecast
  • Reflector app
  • Airserver program
  • Splashtop apps
Sound

The room may or may not have sound capability. Assume that it does not and bring speakers with you if you will need sound.

Power

There will be power provided in each room to the table or presentation area. If you have multiple devices that need power, consider bringing an extension cord as a backup.

Technical Assistance

If you need any help with your Internet connection, audio or video setup, please look for a helpful MACUL Tech Support volunteer in a cool green vest. They should be checking on you prior to your session.

Speaker Portal

Accessing the speaker portal of the app:

To upload your .pdf materials and headshot, follow these instructions:


  1. Go to: https://speakers.core-apps.com/macul19
  2. Enter your login details:
  3. Email address: “your email address”
  4. Password: Password (different for everyone)
  5. Follow the instructions on the webpage to finish uploading your materials and updating your profile.

Check out your Headshot in the MACUL Conference Mobile App!

For iOS and Android devices, search your App Store or Google Play for “MACUL.”

For all other phone types, including those listed above and Blackberry, point your mobile browser to www.core-apps.com/dl/macul_events to be automatically directed to the proper download for your particular device.

Should you have any questions, please feel free to contact heather@core-apps.com or support@core-apps.com for technical issues.

Posting Handouts to the MACUL App

Please post your handouts and electronic resources to the MACUL20 app for prospective participants. We know, from their feedback in prior years, that participants are particularly grateful for any handouts they can access. Direction for uploading are in the email from above.

NOTE: You can only upload .PDF documents to the app. 

The app supports the upload of files only (not web links). For best results, upload PDFs with a max filesize of 6mb. Upload your presentation and/or handouts (PDF format, with a maximum size of 6MB). If you have web links that you wish to share (such as Google Documents, Slides Presentations, your school website), copy and paste all the links you wish to share with participants onto a document, and then save it as a PDF. This PDF is what you will upload to the app. 

Here is an example PDF that could be used.

See instructions below for tips to ensure that your Google files are shared correctly.

“Anyone with the link can view” – Share Google Resources and use a URL Shortener 

When sharing Google resources (Doc, Presentation, Sheet, or even a Folder) set view rights so “Anyone with the link can view” and copy the URL. This URL can be very long and nearly impossible to enter manually if need. For example, this is a URL for a presentation: https://docs.google.com/presentation/d/1CHBILpEzTZWXDXL1hqQZSce6Hvc3cEIwhQAytCcqG8g/edit?usp=sharing It is recommended you user a URL shortener such as goo.gl, tinyurl.com, or my favorite, bit.ly I like to use bit.ly because if you have an account you can customization of the part of the address which following bit.ly. So this long URL becomes: http://bit.ly/migooglesecret – a much easier address to share with others. If participants want to make a copy of this file, they can go to File and “Make a copy” In the Sharing Settings => Advanced you can “Disable options to download, print, and copy for commenters and viewers” if desired. If you share an entire folder, files can be copied individually.

Prompting Attendees to Create a Copy

Some presenters like to share their files with attendees, and encourage them to make a copy – where they can add their own notes to their copy of your presentation. Notes may be added in a variety of ways, such as by using Comments or in a shared Presentation, in the Notes area. 

 To encourage attendees to make a copy of your presentation, you can bypass the entire, “Make a copy” by prompting them to make a copy when they click on your URL by making this minor change, delete the “/edit?usp=sharing” at the end of your file address and replace it with “/copy” For example, this link: https://docs.google.com/presentation/d/1CHBILpEzTZWXDXL1hqQZSce6Hvc3cEIwhQAytCcqG8g/edit?usp=sharing becomes https://docs.google.com/presentation/d/1CHBILpEzTZWXDXL1hqQZSce6Hvc3cEIwhQAytCcqG8g/copy 

Now all participants need to do is click “Make a copy” and now they have their own version for adding notes. This is similar to when teachers use Google Classroom to create a copy of a Google file for each student. Remember, once a copy is created, any changes to your document will not be reflected in their copy of the document.  And this trick will not work with folders. It only works with individual files.

Make it even more user friendly by using the special “make a copy URL” along with a URL Shortener such as bit.ly Now a URL such as http://bit.ly/migoogleprojects takes a user directly to the prompt to Make a copy of your file.

Projecting iPads or other devices

We can’t guarantee that the below listed devices or programs will work on the the wireless network. It is advised that you plan to not have this capability and be ready to present without them. Screen shots or videos may be a good alternative. Another option is to have the appropriate adapter so that the device can be directly connected to the projector.

  • Apple TV
  • Chromecast
  • Reflector app
  • Airserver program
  • Splashtop apps
Sound

The room may or may not have sound capability. Assume that it does not and bring speakers with you if you will need sound.

Power

There will be power provided in each room to the table or presentation area. If you have multiple devices that need power, consider bringing an extension cord as a backup.

Technical Assistance

If you need any help with your Internet connection, audio or video setup, please look for a helpful MACUL Tech Support volunteer in a cool green vest. They should be checking on you prior to your session.